What information do I need to submit a KITA receipt?

To find out how to correctly upload a receipt in the app in general, please click here.

Explanatory video for the KITA module:

What expenses can be reimbursed?

Through the KITA module, you can submit childcare costs (including catering costs) for non-school-aged children who are cared for by a nanny, childminder (Tagesmutter), or in a childcare facility (Kita).

Required information on the proof

The following information must be clearly visible on the document you submit:

• Date of the document
• Information/details of the childcare facility
• Costs/amount
• Name of the child

Submission rules & continuous costs

If your childcare costs remain the same every month, submitting your proof once per calendar year is sufficient. However, please note the following system requirements:

• Annual renewal: The costs must be resubmitted for approval every new calendar year.
• Select reimbursement months: When submitting, you must manually select the months for which you want to receive the subsidy.
• Exclude payment-free months: You must explicitly unselect and remove any months in which no childcare fees apply (e.g., holiday months without fees).
• No retroactive reimbursement: Retroactive submissions for past months are strictly excluded under tax law

Important rules for catering costs (Verpflegungskosten)

Importent: Catering costs are fully eligible for reimbursement, but different rules apply depending on how they are billed:

• No flat rate (Variable billing): If your catering costs change month to month, you must submit a new invoice every single month.
• Timing requirement: This must be submitted in the month the service was rendered or the month the invoice was created.
• No retroactive submissions: Retroactive submission for past months is not possible in the system.

Payout of the subsidy

All KITA receipts and annual proofs must be submitted by the 3rd day of the following month at the latest. The payout of your KITA subsidy will then be issued automatically in the subsequent month along with your salary payment.

Still have questions? Did this guide not quite cover it, or do you have a specific request? Just send us a message at support@become1.de or reach out to us via chat. We are happy to help and will usually get back to you within 48 hours on business days.